OPERATIONAL SUPPORT - Reed & Mackay

OPERATIONAL SUPPORT

London, Farringdon

London, Farringdon 19th November

REPORTING TO: HEAD OF OPERATIONS

CONTRACT: 6 MONTH FIXED TERM

Reed & Mackay leads the global travel and event management arena with extraordinary service and proprietary, client-led technology. Ranked first in the Sunday Times International Fast Track 2020, we are a business that is always looking forwards, while ensuring that we’re everything that our clients need today. In May 2021, we became part of the TripActions Group, and together we are setting the agenda for the future of business travel.

JOB PURPOSE:

This position presents an opportunity to support the Global Operations Director and the Heads of
Operations taking on a varied support role within a fast moving and motivated operational team. The ideal candidate is someone who thrives in a high growth environment with good attention to detail and highly organised.

WHAT YOU’LL DO:

  • Diary management
  • Managing shared inboxes
  • Collating and uploading data
  • Liaising with candidates and recruitment agencies – arranging interviews
  • Assisting with onboarding new staff – liaising various departments within Reed & Mackay
  • New starter – welcome email
  • Desk planning – liaising with Operations Managers
  • Booking out of meeting rooms
  • Recording and formatting of internal/external minutes of meetings
  • Managing Feedback log and weekly Management fee information
  • OneNote restructure and ongoing updates
  • Meeting room set up
  • Managing the Operational Intranet page
  • Agenda planning
  • Assisting with Layout/design of PowerPoint presentations
  • Co-ordinating the Executive report content
  • Typing of daily correspondence
  • Ad hoc administration tasks

WHAT WE’RE LOOKING FOR:

  • Computer literate (MS Word, Teams, Excel, PowerPoint, Outlook).
  • Good organisational ability
  • Attention to detail and accuracy
  • Team player is essential
  • Ability to multi-task under pressure
  • Good telephone manner
  • Able to communicate at all levels across various locations
  • To always remain discreate and confidential

INTERNAL RESPONSIBILITIES:

Responsible for assisting with compliance to Reed & Mackay’s certification programmes and
policies.

NEXT STEPS:
If you believe this role is for you, please send your CV to Recruitment@reedmackay.com