Navan/Reed & Mackay Events Team T&Cs

Navan/Reed & Mackay Events Team T&Cs


  • We will provide up to two complimentary proposals for multiple venues or suppliers within your search parameters;
  • Our service offers robust rate negotiations using our R&M buyer relationships and we will always push for the best rates we can find;
  • We can arrange site visits if these are required;
  • Once you have selected a supplier, we will introduce you to the supplier for you to take the booking further directly with the supplier: this includes contract negotiation, payments of deposits, and final balances, and full liaison with the supplier in relation to your booking;
  • After the first complimentary proposal, any additional research requested may incur a fee. This fee is waived if a booking is confirmed from the additional search;
  • Hotels consider 10 or more sleeping rooms a group and therefore, may require a contract and prepayment once confirmed


On your behalf we can assist with:

  • Extensive Venue Research and Selection
  • Provision of options sent in within a detailed Proposal
  • Rate negotiations through regular suppliers and buying power of Reed & Mackay Travel
  • Site Inspection and Coordination
  • Supplier Management
  • Budgeting & Financial control
  • Booking and contracting of chosen Venue
  • Monitoring of contract time frames and penalties
  • Ensuring company and industry compliance
  • Provision of Ancillary Services | Transportation | Functions
  • Menu Selections
  • Rooming List Co-ordination
  • Preparation of tickets for Corporate Hospitality (ticket wallets, information packs etc.)
  • Pro-active Event Management | Additional Service ideas
  • Arrangement of Master Account and Bill Back for Event
  • Assistance with Delegate Collateral/ Marketing Materials
  • Time Management/Problem Solving
  • Customer service & attention to detail
  • Service Levels which reflect Client requirements
  • Offsite Support during Event
  • Onsite Support during Event (price on application)